Ship Notice/Manifest 856

Documentation

M&M SNM 856

 

856 Ship Notice/Manifest 
 

Functional Group ID=SH

 
Introduction: 
 
This MARS Inc. Standard contains the format and establishes the data contents of the Ship Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as order information, product description, physical characteristics, type of packaging, marking, carrier information, and configuration of goods within the transportation equipment. The transaction set enables the sender to describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility to convey information. The sender of this transaction is the organization responsible for detailing and communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. (UCS-4010) 

Heading:
Pos. Seg. Req. Loop Notes and
No. ID Name Des. Max.Use Repeat Comments
M 005 ST Transaction Set Header M 1
M 015 BSN Beginning Segment for Ship Notice M 1
Detail:
Pos. Seg. Req. Loop Notes and
No. ID Name Des. Max.Use Repeat Comments
LOOP ID - HL 200000
M 100 HL Hierarchical Level-SHIPMENT M 1 c1
110 TD1 Carrier Details (Quantity and Weight) O 20
120 TD5 Carrier Details (Routing Sequence/Transit Time) O 12
130 TD3 Carrier Details (Equipment) O 12
135 REF Reference Identification O >1
135 REF Reference Identification O 1
135 REF Reference Identification O 1
155 DTM Date/Time Reference O 1
155 DTM Date/Time Reference O 1
LOOP ID - N1 200
165 N1 Name - SHIP FROM O 1
170 N2 Additional Name Information O 2
175 N3 Address Information O 2
180 N4 Geographic Location O 1
LOOP ID - N1 200
165 N1 Name - VENDOR O 1
170 N2 Additional Name Information O 2
175 N3 Address Information O 2
180 N4 Geographic Location O 1
LOOP ID - N1 200
165 N1 Name - SHIP TO O 1
170 N2 Additional Name Information O 2
175 N3 Address Information O 2
180 N4 Geographic Location O 1
LOOP ID - HL 200000
M 200 HL Hierarchical Level-ORDER M 1 c2
205 PRF Purchase Order Reference O 1
220 TD1 Carrier Details (Quantity and Weight) O 20
235 REF Reference Identification O >1
LOOP ID - N1 200
245 N1 Name - BUYER O 1
LOOP ID - HL 200000
M 400 HL Hierarchical Level-TARE M 1 c3
403 SN1 Item Detail (Shipment) O 1
410 MAN Marks and Numbers O >1
410 MAN Marks and Numbers O 1
415 PAL Pallet Information O 1
LOOP ID - HL 200000
M 500 HL Hierarchical Level-PACK M 1 c4
502 LIN Item Identification O 1
503 SN1 Item Detail (Shipment) O 1
505 PO4 Item Physical Details O 1
510 MAN Marks and Numbers O >1
Must Use 600 HL Hierarchical Level-ITEM O 1 c5
605 LIN Item Identification O 1
670 PO4 Item Physical Details O 1
Summary:
Pos. Seg. Req. Loop Notes and
No. ID Name Des. Max.Use Repeat Comments
M 800 CTT Total number of HL segments in transaction M 1 n1
M 801 SE Transaction Set Trailer M 1
Segment: ST Transaction Set Header
Position: 005
Loop:
Level: Heading
Usage: Mandatory
Max Use: 1
Purpose: To indicate the start of a transaction set and to assign a control number

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M ST01 143 Transaction Set Identifier Code M ID 3/3
Code uniquely identifying a Transaction Set
856    Ship Notice/Manifest
M ST02 329 Transaction Set Control Number M AN 4/9
Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
Segment: BSN Beginning Segment for Ship Notice
Position: 015
Loop:
Level: Heading
Usage: Mandatory
Max Use: 1
Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set
Notes: Example: 
 
BSN*00*123456*19990202*19404512*0001

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M BSN01 353 Transaction Set Purpose Code M ID 2/2
Code identifying purpose of transaction set
00    Original
M BSN02 396 Shipment Identification M AN 2/30
A unique control number assigned by the original shipper to identify a specific shipment
Master Bill of Lading Number
M BSN03 373 Date M DT 8/8
Date expressed as CCYYMMDD
M BSN04 337 Time M TM 4/8
Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)
BSN05 1005 Hierarchical Structure Code O ID 4/4
Code indicating the hierarchical application structure of a transaction set that utilizes the HL segment to define the structure of the transaction set
0001    Shipment, Order, Packaging, Item
Segment: HL Hierarchical Level-SHIPMENT
Position: 100
Loop: HL Mandatory
Level: Detail
Usage: Mandatory
Max Use: 1
Purpose: To identify dependencies among and the content of hierarchically related groups of data segments
Notes: Example: 
 
HL*1**S

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M HL01 628 Hierarchical ID Number M AN 1/12
A unique number assigned by the sender to identify a particular data segment in a hierarchical structure
"1"
M HL03 735 Hierarchical Level Code M ID 1/2
Code defining the characteristic of a level in a hierarchical structure
S    Shipment
Segment: TD1 Carrier Details (Quantity and Weight)
Position: 110
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 20
Purpose: To specify the transportation details relative to commodity, weight, and quantity
Notes: Example: 
 
TD1*PLT71*40****G*1020*LB

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
TD101 103 Packaging Code O AN 3/5
Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material; if the Data Element is used, then Part 1 is always required
NOTE: Two TD101's are required if sending both pallet and carton information. 
This data element contains 2 parts .  
Part 1 is the first 3 positions. It is alphabetic and those codes valid for MARS Inc. are listed below.  
Part 2 is the final 2 positions and is numeric.
PLT    Pallet
71    Not Otherwise Specified
TD102 80 Lading Quantity X N0 1/7
Number of units (pieces) of the lading commodity
TD106 187 Weight Qualifier O ID 1/2
Code defining the type of weight
G    Gross Weight
TD107 81 Weight X R 1/10
Numeric value of weight
TD108 355 Unit or Basis for Measurement Code X ID 2/2
Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken
LB    Pound
Segment: TD5 Carrier Details (Routing Sequence/Transit Time)
Position: 120
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 12
Purpose: To specify the carrier and sequence of routing and provide transit time information
Notes: Example: 
 
TD5*B*2*PKUP*H*(Customer Pickup) 
TD5*B*2*TLWT*M*Trailwood Co. 
 
 

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
TD501 133 Routing Sequence Code O ID 1/2
Code describing the relationship of a carrier to a specific shipment movement
B    Origin/Delivery Carrier (Any Mode)
TD502 66 Identification Code Qualifier X ID 1/2
Code designating the system/method of code structure used for Identification Code (67)
2    Standard Carrier Alpha Code (SCAC)
TD503 67 Identification Code X AN 2/80
Code identifying a party or other code
SCAC CODE
TD504 91 Transportation Method/Type Code X ID 1/2
Code specifying the method or type of transportation for the shipment
H    Customer Pickup
M    Motor (Common Carrier)
TD505 387 Routing X AN 1/35
Free-form description of the routing or requested routing for shipment, or the originating carrier's identity
Segment: TD3 Carrier Details (Equipment)
Position: 130
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 12
Purpose: To specify transportation details relating to the equipment used by the carrier
Notes: This segment is used to specify the trailer number for a truckload shipment. 
 
Example: 
 
TD3*TL**XT68

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
TD301 40 Equipment Description Code X ID 2/2
Code identifying type of equipment used for shipment
TL    Trailer (not otherwise specified)
TD303 207 Equipment Number X AN 1/10
Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred)
Segment: REF Reference Identification
Position: 135
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: >1
Purpose: To specify identifying information
Notes: Example: 
 
REF*BM*405678 

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M REF01 128 Reference Identification Qualifier M ID 2/3
Code qualifying the Reference Identification
BM    Bill of Lading Number
REF02 127 Reference Identification X AN 1/30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Segment: REF Reference Identification
Position: 135
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To specify identifying information
Notes: Example: 
 
REF*EQ*XT89

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M REF01 128 Reference Identification Qualifier M ID 2/3
Code qualifying the Reference Identification
EQ    Equipment Number
REF02 127 Reference Identification X AN 1/30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Segment: REF Reference Identification
Position: 135
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To specify identifying information
Notes: Example: 
 
REF*CN*0998877

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M REF01 128 Reference Identification Qualifier M ID 2/3
Code qualifying the Reference Identification
CN    Carrier's Reference Number (PRO/Invoice)
If the Carrier's Pro Number is unavailable, the Bill of Lading Number will be substituted.
REF02 127 Reference Identification X AN 1/30
Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
Segment: DTM Date/Time Reference
Position: 155
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To specify pertinent dates and times
Notes: Example: 
 
DTM*011*20000523

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M DTM01 374 Date/Time Qualifier M ID 3/3
Code specifying type of date or time, or both date and time
011    Shipped
DTM02 373 Date X DT 8/8
Date expressed as CCYYMMDD
Segment: DTM Date/Time Reference
Position: 155
Loop: HL Mandatory
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To specify pertinent dates and times
Notes: Example: 
 
DTM*067*20000527

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M DTM01 374 Date/Time Qualifier M ID 3/3
Code specifying type of date or time, or both date and time
067    Current Schedule Delivery
DTM02 373 Date X DT 8/8
Date expressed as CCYYMMDD
Segment: N1 Name - SHIP FROM
Position: 165
Loop: N1 Optional
Level: Detail
Usage: Optional
Max Use: 1
Purpose: To identify a party by type of organization, name, and code
Notes: Example: 
 
N1*SF*HARRISBURG DISTR CTR*9*0030017570195 

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M N101 98 Entity Identifier Code M ID 2/3
Code identifying an organizational entity, a physical location, property or an individual
SF    Ship From
N102 93 Name X AN 1/60
Free-form name
Warehouse
N103 66 Identification Code Qualifier X ID 1/2
Code designating the system/method of code structure used for Identification Code (67)
9    D-U-N-S+4, D-U-N-S Number with Four Character Suffix
N104 67 Identification Code X AN 2/80
Code identifying a party or other code
Segment: N2 Additional Name Information
Position: 170
Loop: N1 Optional
Level: Detail
Usage: Optional
Max Use: 2
Purpose: To specify additional names or those longer than 35 characters in length
Notes: Example: 
 
N2*Additional name information if needed

 
Data Element Summary 

Ref. Data
Des. Element Name Attributes
M N201 93 Name M AN 1/60
Free-form name
N202 93 Name O AN 1/60
Free-form name
Segment: N3 Address Information
Position: 175
Loop: N1 Optional
Level: Detail
Usage: Optional
Max Use: 2
Purpose: To specify the location of the named party
Notes: Example: 
 
N3*1499 ZEAGER ROAD