Invoice 810

Documentation

Untitled 810 Invoice (Outbound) 
 
   
  Functional Group ID=IN
 
 
Introduction: 
 
This MARS Inc. Standard contains the format and establishes the data contents of the Invoice Transaction Set (810) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide for customary and established business and industry practice relative to the billing for goods and services provided. 
 
Notes: 
 
  * is used as a data delimiter to separate and maintain element position.  
 
  MARS Inc. will send selected qualifiers that have been approved for use in this version of the EDI Standards.
 
                                                       
 
  Heading:
 
 
    Pos. Seg. Req. Loop   Notes and
  No. ID Name Des. Max.Use Repeat Comments
 
  Must Use   010   ST   Transaction Set Header   M   1
  Must Use   020   BIG   Beginning Segment for Invoice   M   1
  Not Used   030   NTE   Note/Special Instruction   O   100
  Not Used   040   CUR   Currency   O   1
      050   REF   Reference Numbers   O   12
  Not Used   055   YNQ   Yes/No Question   O   10
  Not Used   060   PER   Administrative Communications Contact   O   3
        LOOP ID - N1                 200                                            
      070   N1   Name   O   1    
  Not Used   080   N2   Additional Name Information   O   2    
      090   N3   Address Information   O   2    
      100   N4   Geographic Location   O   1    
  Not Used   110   REF   Reference Identification   O   12    
  Not Used   120   PER   Administrative Communications Contact   O   3    
  Not Used   125   DMG   Demographic Information   O   1    
 
      130   ITD   Terms of Sale/Deferred Terms of Sale   O   >1
      140   DTM   Date/Time Reference   O   10
      150   FOB   F.O.B. Related Instructions   O   1
  Not Used   160   PID   Product/Item Description   O   200
  Not Used   170   MEA   Measurements   O   40
  Not Used   180   PWK   Paperwork   O   25
  Not Used   190   PKG   Marking, Packaging, Loading   O   25
  Not Used   200   L7   Tariff Reference   O   1
  Not Used   212   BAL   Balance Detail   O   >1
  Not Used   213   INC   Installment Information   O   1
  Not Used   214   PAM   Period Amount   O   >1
        LOOP ID - LM                 10                                            
  Not Used   220   LM   Code Source Information   O   1    
  Not Used   230   LQ   Industry Code   M   100    
 
        LOOP ID - N9                 1                                            
  Not Used   240   N9   Reference Identification   O   1    
  Not Used   250   MSG   Message Text   M   10    
 
        LOOP ID - V1                 >1                                            
  Not Used   260   V1   Vessel Identification   O   1    
  Not Used   270   R4   Port or Terminal   O   >1    
  Not Used   280   DTM   Date/Time Reference   O   >1    
 
        LOOP ID - FA1                 >1                                            
  Not Used   290   FA1   Type of Financial Accounting Data   O   1    
  Not Used   300   FA2   Accounting Data   M   >1    
 
 
  Detail:
 
 
    Pos. Seg. Req. Loop   Notes and
  No. ID Name Des. Max.Use Repeat Comments
 
        LOOP ID - IT1                 200000                                            
      010   IT1   Baseline Item Data (Invoice)   O   1    
  Not Used   012   CRC   Conditions Indicator   O   1    
  Not Used   015   QTY   Quantity   O   5   n1    
  Not Used   020   CUR   Currency   O   1    
  Not Used   030   IT3   Additional Item Data   O   5    
  Not Used   040   TXI   Tax Information   O   10    
  Not Used   050   CTP   Pricing Information   O   25    
  Not Used   055   PAM   Period Amount   O   10    
  Not Used   059   MEA   Measurements   O   40    
        LOOP ID - PID                 1000                                          
      060   PID   Product/Item Description   O   1      
  Not Used   070   MEA   Measurements   O   10      
   
  Not Used   080   PWK   Paperwork   O   25    
  Not Used   090   PKG   Marking, Packaging, Loading   O   25    
  Not Used   100   PO4   Item Physical Details   O   1    
  Not Used   110   ITD   Terms of Sale/Deferred Terms of Sale   O   2    
  Not Used   120   REF   Reference Identification   O   >1    
  Not Used   125   YNQ   Yes/No Question   O   10    
  Not Used   130   PER   Administrative Communications Contact   O   5    
  Not Used   140   SDQ   Destination Quantity   O   500    
  Not Used   150   DTM   Date/Time Reference   O   10    
  Not Used   160   CAD   Carrier Detail   O   >1    
  Not Used   170   L7   Tariff Reference   O   >1    
  Not Used   175   SR   Requested Service Schedule   O   1    
        LOOP ID - SAC                 25                                          
      180   SAC   Service, Promotion, Allowance, or Charge Information   O   1      
  Not Used   190   TXI   Tax Information   O   10      
   
        LOOP ID - SLN                 1000                                          
  Not Used   200   SLN   Subline Item Detail   O   1      
  Not Used   205   DTM   Date/Time Reference   O   1      
  Not Used   210   REF   Reference Identification   O   >1      
  Not Used   220   PID   Product/Item Description   O   1000      
  Not Used   230   SAC   Service, Promotion, Allowance, or Charge Information   O   25      
  Not Used   235   TC2   Commodity   O   2      
  Not Used   237   TXI   Tax Information   O   10      
   
        LOOP ID - N1                 200                                          
  Not Used   240   N1   Name   O   1      
  Not Used   250   N2   Additional Name Information   O   2      
  Not Used   260   N3   Address Information   O   2      
  Not Used   270   N4   Geographic Location   O   1      
  Not Used   280   REF   Reference Identification   O   12      
  Not Used   290   PER   Administrative Communications Contact   O   3      
  Not Used   295   DMG   Demographic Information   O   1      
   
        LOOP ID - LM                 10                                          
  Not Used   300   LM   Code Source Information   O   1      
  Not Used   310   LQ   Industry Code   M   100      
   
        LOOP ID - V1                 >1                                          
  Not Used   320   V1   Vessel Identification   O   1      
  Not Used   330   R4   Port or Terminal   O   >1      
  Not Used   340   DTM   Date/Time Reference   O   >1      
   
        LOOP ID - FA1                 >1                                          
  Not Used   350   FA1   Type of Financial Accounting Data   O   1      
  Not Used   360   FA2   Accounting Data   M   >1      
 
 
  Summary:
 
 
    Pos. Seg. Req. Loop   Notes and
  No. ID Name Des. Max.Use Repeat Comments
 
  Must Use   010   TDS   Total Monetary Value Summary   M   1
  Not Used   020   TXI   Tax Information   O   10
      030   CAD   Carrier Detail   O   1
  Not Used   035   AMT   Monetary Amount   O   >1
        LOOP ID - SAC                 25                                            
      040   SAC   Service, Promotion, Allowance, or Charge Information   O   1    
  Not Used   050   TXI   Tax Information   O   10    
 
        LOOP ID - ISS                 >1                                            
      060   ISS   Invoice Shipment Summary   O   1    
  Not Used   065   PID   Product/Item Description   O   1    
 
      070   CTT   Transaction Totals   O   1   n2
  Must Use   080   SE   Transaction Set Trailer   M   1
 
Transaction Set Notes 
 
       
  1. The QTY segment is used to specify a quantity of units which are expected as payments, e.g., trade-ins or returns.
  2. Number of line items (CTT01) is the accumulation of the number of IT1 segments. If used, hash total (CTT02) is the sum of the value of quantities invoiced (IT102) for each IT1 segment.
 

           
  Segment:   ST Transaction Set Header
  Position:   010
  Loop:
  Level:   Heading
  Usage:   Mandatory
  Max Use:   1
  Purpose: To indicate the start of a transaction set and to assign a control number
  Syntax Notes:
Semantic Notes:   1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).
  Comments:
  Notes:   Example: 
 
ST*810*100001001 
 
The Transaction Set Identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition. 
 
810 is the code used to identify the Invoice Transaction Set.		  
 
Data Element Summary 
                               
      Ref.   Data
    Des.   Element   Name   Attributes
  >>   ST01   143   Transaction Set Identifier Code   M   ID 3/3
      Code uniquely identifying a Transaction Set
     
      810 Invoice
 
  >>   ST02   329   Transaction Set Control Number   M   AN 4/9
      Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set
      ST Control Number must be the same as the Control Number (SE02) in the SE segment.  

           
  Segment:   BIG Beginning Segment for Invoice
  Position:   020
  Loop:
  Level:   Heading
  Usage:   Mandatory
  Max Use:   1
  Purpose: To indicate the beginning of an invoice transaction set and transmit identifying numbers and dates
  Syntax Notes:
Semantic Notes:   1 BIG01 is the invoice issue date.
    2 BIG03 is the date assigned by the purchaser to purchase order.
    3 BIG10 indicates the consolidated invoice number. When BIG07 contains code CI, BIG10 is not used.
Comments:   1 BIG07 is used only to further define the type of invoice when needed.
  Notes:   Example: 
 
BIG*20000129*603575*20000117*40146 
 
  
 
Data Element Summary 
                               
      Ref.   Data
    Des.   Element   Name   Attributes
  >>   BIG01   373   Date   M   DT 8/8
      Date expressed as CCYYMMDD
      Invoice Issue Date  
  >>   BIG02   76   Invoice Number   M   AN 1/22
      Identifying number assigned by issuer
      BIG03   373   Date   O   DT 8/8
      Date expressed as CCYYMMDD
      Purchase Order Date  
  >>   BIG04   324   Purchase Order Number   O   AN 1/22
      Identifying number for Purchase Order assigned by the orderer/purchaser
  X   BIG05   328   Release Number   O   AN 1/30
      Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction
  X   BIG06   327   Change Order Sequence Number   O   AN 1/8
      Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set
  X   BIG07   640   Transaction Type Code   O   ID 2/2
      Code specifying the type of transaction
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   BIG08   353   Transaction Set Purpose Code   O   ID 2/2
      Code identifying purpose of transaction set
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   BIG09   306   Action Code   O   ID 1/2
      Code indicating type of action
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   BIG10   76   Invoice Number   O   AN 1/22
      Identifying number assigned by issuer

           
  Segment:   REF Reference Numbers
  Position:   050
  Loop:
  Level:   Heading
  Usage:   Optional
  Max Use:   12
  Purpose: To specify identifying numbers
  Syntax Notes:   1   At least one of REF02 or REF03 is required.
      2   If either C04003 or C04004 is present, then the other is required.
      3   If either C04005 or C04006 is present, then the other is required.
Semantic Notes:   1 REF04 contains data relating to the value cited in REF02.
  Comments:
  Notes:   Example: 
 
REF*BM*603575 
 
  
 
Data Element Summary 
                               
      Ref.   Data
    Des.   Element   Name   Attributes
  >>   REF01   128   Reference Identification Qualifier   M   ID 2/3
      Code qualifying the Reference Identification
     
      BK Broker's Order Number
      BM   Bill of Lading Number
      BR   Broker or Sales Office Number
 
      REF02   127   Reference Identification   X   AN 1/30
      Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
      When REF01 = "IT" 
M&M MARS: 7 characters 
 
  
  X   REF03   352   Description   X   AN 1/80
      A free-form description to clarify the related data elements and their content
  X   REF04   C040   Reference Identifier   O
      To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier
  X   C04001   128   Reference Identification Qualifier   M   ID 2/3
      Code qualifying the Reference Identification
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   C04002   127   Reference Identification   M   AN 1/30
      Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
  X   C04003   128   Reference Identification Qualifier   X   ID 2/3
      Code qualifying the Reference Identification
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   C04004   127   Reference Identification   X   AN 1/30
      Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier
  X   C04005   128   Reference Identification Qualifier   X   ID 2/3
      Code qualifying the Reference Identification
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   C04006   127   Reference Identification   X   AN 1/30
      Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

           
  Segment:   N1 Name
  Position:   070
  Loop:   N1 Optional
  Level:   Heading
  Usage:   Optional
  Max Use:   1
  Purpose: To identify a party by type of organization, name, and code
  Syntax Notes:   1   At least one of N102 or N103 is required.
      2   If either N103 or N104 is present, then the other is required.
  Semantic Notes:
Comments:   1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party.
    2 N105 and N106 further define the type of entity in N101.
  Notes:   Example: 
 
N1*BT*WORLDS FINEST GROCERS*9*009988447000		  
 
Data Element Summary 
                               
      Ref.   Data
    Des.   Element   Name   Attributes
  >>   N101   98   Entity Identifier Code   M   ID 2/3
      Code identifying an organizational entity, a physical location, property or an individual
     
      BT Bill-to-Party
      RE   Party to receive commercial invoice remittance
      ST   Ship To
      VN   Vendor
 
      N102   93   Name   X   AN 1/60
      Free-form name
      N103   66   Identification Code Qualifier   X   ID 1/2
      Code designating the system/method of code structure used for Identification Code (67)
     
      9 D-U-N-S+4, D-U-N-S Number with Four Character Suffix
 
      N104   67   Identification Code   X   AN 2/80
      Code identifying a party or other code
      DUNS number  
  X   N105   706   Entity Relationship Code   O   ID 2/2
      Code describing entity relationship
      Refer to 004010X12 Data Element Dictionary for acceptable code values.
  X   N106   98   Entity Identifier Code   O   ID 2/3
      Code identifying an organizational entity, a physical location, property or an individual
      Refer to 004010X12 Data Element Dictionary for acceptable code values.

           
  Segment:   N3 Address Information
  Position:   090
  Loop:   N1 Optional
  Level:   Heading
  Usage:   Optional
  Max Use:   2
  Purpose: To specify the location of the named party
  Syntax Notes:
  Semantic Notes:
  Comments:
  Notes:   Example: 
 
N3*123 EDWARD ST.		  
 
Data Element Summary 
                               
      Ref.   Data
    Des.   Element   Name   Attributes
  >>   N301   166   Address Information   M   AN 1/55
      Address information
      MARS unit's remit to address  
      N302   166   Address Information   O   AN 1/55
      Address information
      MARS unit's remit to address  

           
  Segment:   N4 Geographic Location
  Position:   100
  Loop:   N1 Optional
  Level:   Heading
  Usage:   Optional
  Max Use:   1
  Purpose: To specify the geographic place of the named party
  Syntax Notes:   1   If N406 is present, then N405 is required.
  Semantic Notes:
Comments:   1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location.
    2 N402 is required only if city name (N401) is in the U.S. or Canada.
  Notes:   Example: 
 
N4*ANY CITY*NJ*07007 
 
Note: Geographic Location information relates to MARS unit's "remit to" data. 
 
 
  
       
 
  
 
Data Element Summary 
                               
      Ref.   Data